Documenting Matching Funds for Awards Managed from Taipei

Matching and cost-share clauses fail audits less often because the cash never arrived, and more often because the proof cannot be traced to the same period as the federal or foundation expenditure.

Keep a parallel schedule that lists each match source, the date value was contributed, the ledger account, and the award activity it supports. In-kind match needs valuation notes—hours, rates, and who authorized the valuation method.

Teams in Taipei frequently receive match from university departments, corporate partners, or municipal co-funding. Each source type needs a different paper trail: board minutes, transfer advices, or signed in-kind certificates.

During a grant compliance audit we reconcile that schedule to bank records and timesheets. Gaps of even one quarter can force a questioned cost if the award required concurrent match.